top of page

What can a wedding planner do?

Many couples aren’t even sure if they need a wedding planner. But that's just because they don’t realize all of the things that a planner can *really* do for them… 

– Planning Checklist & Schedule 

Ah, what every bride has to have! I mean, you really can’t plan a wedding without knowing what has to be done right? Having a planner create a custom checklist and schedule for you- and remind you when it’s time to get crackin’ on the next task- is pretty awesome. Plus, all the other checklists and schedules out there aren’t unique to YOU and YOUR wedding. Bonus: your planner has planned a wedding before- you haven’t. ;)

– Budget 

Yes, the dreaded word.  While determining your actual budget will be up to you and your family, a planner can most certainly help you stick to your budget. And when you want something that just might be completely unfeasible, your planner will tell you instead of letting you get your hopes up.

– Vendors

A planner is going to assist you with assembling a solid vendor team for your special day. In fact, if you want to, ask about their experiences working with certain vendors. Sometimes they may even NOT recommend a particular vendor because of a bad experience working with them. It sounds awful, but it happens.

– Vendor communication & liaison 

This includes contacting vendors to find out availability, emailing, phone calls, texts, and most likely a meeting or two. Sometimes if you want, you can even have your planner communicate with all of your vendors (or just a select few) and just have him or her email you with updates, questions, concerns, etc. Oh, and let’s not forget the reminders that you’ll get from your planner about when it’s time to make a payment to one of your vendors.

– Your wedding design 

Now, not all planners are experts in wedding design. In fact, there are even wedding designers who JUST design weddings- and they are awesome. However, no matter what services your planner offers, he or she will most definitely have design service options to help you figure things out when it comes to your wedding’s design. Whether it’s a specific idea or helping you pick out colors, they’ll be by your side to help guide you along.

– Meetings & Consults 

Having a planner can also mean that he or she deals with scheduling your meetings depending on the type of planning package you have. Sometimes it can take several emails or phone calls to figure out the right time and place for a meeting or consult to take place. That’s time- time that you might not have! Having a planner, you can just them a few potential days and times, and then they can get to work scheduling!

– Etiquette 

You know you’re going to have a question about whether or not to invite so-and-so’s new girlfriend, dress code, or maybe even how much alcohol to serve. A planner knows the etiquette for all things wedding. Sometimes “etiquette” things aren’t even etiquette anymore, and it’s just really what works best for you and your wedding, but sometimes there are still things that are “tacky” or not. ;)

– Guest Lists & RSVPs 

Often with full planning service, some wedding planners will help you keep track of your guest list and RSVPs. This is SUCH a tedious task- meals, seating, guest counts, etc. Just another thing that you don’t have to do! :)

********INTERMISSION to come up for air!********

– Reminders 

Yes, reminders. Plain and simple. Because chances are that you might possibly forget about something– whether it’s big (like a DJ) or small (like menus), a wedding planner will most definitely be able to give you little reminders about things that could have potentially forgotten!

– Vendor Confirmations 

The week before your wedding is going to be craziness. You do not want to have to deal with emails and phone calls back and forth with vendors to confirm times and places. Your planner will handle that. ;)

– Wedding Day Schedule 

You absolutely always need to have a timeline for your wedding day. How else would you know what time to start getting ready, when to tell people to deliver things, etc? Of course your wedding planner will handle this for you, making tweaks and updating vendors as needed.

– Wedding Ceremony Coordination & Rehearsal 

Sometimes a wedding ceremony can be like a huge cluster of chaos. People think they know what to do, but when it comes down to it, they really don’t. Having a planner will ensure that your ceremony runs smoothly and everyone involved knows what to do and where to go!

– Wedding Day Coordination 

You definitely don’t want to be the one dealing with lining things up on your wedding day. Making sure the cake is delivered on time, the favors get placed at each place setting, and that adorable centerpieces you made get placed. Not only that, but what about when it comes time for your wedding to *actually* happen? Who’s going to tell you when it’s time to leave for your ceremony, or when to cut your cake? Oh and who will sew your bustle when it breaks or find your best man when he’s missing for toasts? Your wedding planner, that’s who! ;)

– Wedding Details 

Your planner will be there to ensure that every detail is handled on wedding day so you don't have to make sure that the catering staff is ready for dinner service. that the DJ is queued up with your special dance songs or that your guests are lined up for your send off. You and your family are enjoying the celebration and don't need to be burdened with worrying about scheduled and timing.

– Wedding Gifts 

Yeah, so those gifts that everyone brings. What do you do with them?! It’s something that is commonly forgotten, but your planner will be sure your family or designated person secures all of your wedding cards and gifts. But don't expect your planner to just handle them...there is potential liability of damage or loss.

– Clean Up

Uck! How many brides want to pick up their guests trash in their wedding dress? Not many! While your planner is not is not responsible for packing up your decor and cleaning, they will likely be able to recommend a vendor that does event tear down or can bring in a team for you (for a fee, of course). Quality venues provide post event cleaning as part of their fees and often, couples will have designated friends or family to do clean up and pack up after the event...whichever the case, your wedding planner will oversee this end of day task to make sure everything is "as you found it", so you will have the best chance to get any deposits back!

WOW! It’s SO much! And sure, while planning a wedding seems fun (at first), it’s also a lot of work. But luckily, a planner really can do A LOT for you as bride- and take a lot of things off your plate so you can actually enjoy the planning process and most importantly...your wedding day!

bottom of page