Venue Coordinator vs
does it really matter?
A Venue Coordinator works for the venue...not YOU! So yes, it really does matter!
(Nothing against venue coordinators-we love them and they’ve helped us out a lot before!) If they tell you they can handle things on the day of your wedding, it’s true- they can, but it’s only within a certain scope. And so, since we're kind of the people who say things about planning weddings that not many others will, let’s chat a little more about this…
A venue coordinators first priority (because it's their job!) is to look out for the venue’s best interests. A wedding coordinators first priority is looking out for YOUR best interests. The venue coordinator deals with everything having to do with the venue - cleanliness, bathrooms, adherence to policies & rules etc. A wedding coordinator will deal with aspects of the venue that pertain to you and will make sure everything is to your specifications.
If your ceremony is at a location other than the venue, your wedding coordinator will be there with you. A venue coordinator will not be at that offsite ceremony. If the ceremony is at the venue, the venue coordinator will (ideally) be there to help with the coordination of the ceremony. But if there’s an issue happening with the venue itself, you may find that your venue coordinator will be nowhere to be found.
True story time: A bride who said she wished she had hired a wedding coordinator, said she was told by her venue coordinator that she would be there for the ceremony to help organize, tell people where and when to go, etc. Thirty, fifteen, ten minutes prior to the ceremony, and the coordinator was nowhere to be found. Guess what? SHE WENT HOME. When asked why, the venue staff said because everything for the reception was setup and good to go. Ummm… let's see a show of hands for who wants THAT to happen at their wedding?? No one?
Ok, moving on....
A wedding coordinator stays by your side throughout the day and night. They are there to tell you when things will be occurring throughout the night, such as the cake cutting, bouquet toss, toasts, etc.
A venue coordinator might stay until the meal is served, and the majority of the time, leaves or simply disappears after. Some may stay until the cake is cut and served.
He or she will not be by your side throughout the day or night. Although the venue coordinator will do their best to keep you happy, he or she will not be helping if your bustle breaks, when it comes time to gather your gifts, making sure the DJ plays the right song at the right time or having the caterer fix a problem with the food.
A wedding coordinator contacts your vendors before your wedding to make sure everyone is confirmed and knows what time they will be arriving and handle any issues with menus, payments etc. A venue coordinator may contact vendors that have to do with setup of the reception, but it’s not common and a venue coordinator certainly will not deal with vendor issues!
Lastly, venues are known to have a high turnover rate among the coordinator/sales positions unless the coordinator is also the venue owner. The person that you book your wedding with may or may not still be there when it comes time for your wedding 6 months, a year, or a year and a half later. As much as you may have connected with that venue coordinator, she (or he) will have no qualms moving on to greener pastures before your wedding day occurs.
But your wedding coordinator is hired by YOU, hand selected by YOU, and won’t be going anywhere- unless, God forbid, something horrible happens!
So, these notions are just a few things to think about when it comes to deciding whether or not you need a wedding coordinator.
And this is in no way meant to be ill spirited towards venue coordinators. As we said before, we LOVE venue coordinators- it’s always awesome to work with them! But as a couple planning a wedding, we want you to be aware of the differences between the two so you can make the best decision!
WOW! It’s SO much! And sure, while planning a wedding may seem fun, it’s a lot of work.
But luckily, a planner really can do A LOT for you as bride- and take a lot of things off your plate so you can actually enjoy the process and most importantly...your wedding day!