What kind of planning/coordination do I need?

Have you gotten to the point in wedding planning where these wedding details are daunting and are totally getting in the way of date nights?  You may or may not be sort of over all.the.details. This is usually the point where you ask yourself, what can I do to take some of this work (and stress) off me?

Well… in steps a wedding planner! Ta-da! There isn’t an easy button to press to make all the details go away but a wedding planner is definitely a step in that direction. A wedding planner is fully vested in your wedding from the very beginning; sometimes before there is even a venue booked.


First, you have to think about what type of planning you want and what your budget will allow. Remember that a wedding planner is not your "personal assistant", you are hiring a wedding industry expert because (let's face it) if you really knew everything about planning a wedding or already had connections with the top wedding professionals in your area, you wouldn't need a planner, right? Many planners have different packages ranging from full or partial planning to wedding design or event management/month of coordination. 


If you hire a planner for full planning and design they will be with you every step of the way. This means they get to know you and your wedding from the beginning. They help you come up with a look and feel that is unique to you and then suggest vendors to make this come to life. They work alongside you for the creative elements but also tackle and take over all the behind the scenes elements like building a floor plan and flow that works within your venue or determining how much power the band needs. A planner will help you with the big things like catering, photographer and flowers while also managing other elements like hotel room blocks and transportation for both you and your guests. They are your companion in this crazy wedding ride.

Some planners do both planning and design while others are more planning and logistic focused. Both of these are very valuable.  Some planners have that creative side to be able to help you come up with new and fun ideas to make your wedding stand out while others are killer with the checklists and spreadsheets to keep you on track.  Both can help you accomplish the wedding of your dreams while still maintaining the other aspects of your life. (You do still have a job for the next year!) All planning companies are different and handle the process in different ways. 


Partial planning is a step down from full planning and a little less inclusive. Typically with partial planning a planner is helping you with some aspects of the wedding but not all of them. For instance, they may be taking over the logistics and details of certain vendors while you handle the others. This is a good option for you if you have a great handle on certain aspects of the wedding but would like some guidance and help in other arenas. If you are really detail focused but not sure where to go with design or you have a great handle on creative but monotonous details are just not your thing, this could be a good package for you.

Partial planning might mean bringing someone on to ensure you have a cohesive design or to handle the checklists while you handle the creative.  A partial planner is still going to make sure your wedding day runs smoothly and coordinate with all the vendors, even the ones you have been communicating with through the planning process.  While not as inclusive, this can be a more cost effective option if your budget is tighter.


Your budget may not allow for a planner to walk you through every step but having someone to run your wedding day is very important. You, your wedding party and your mom will be busy getting ready and enjoying the day and you will not want to have to stop to oversee your vendors. This is where a coordinator steps in. They will take over logistics and communications in the busy weeks leading up to your wedding and then ensure that the wedding day runs smoothly.

A coordinator can come in and review your contracts, details and needs. They can point out any holes in the planning and assist you in fixing those before wedding day arrives. Your coordinator can manage the little logistics and free you up to enjoy time with your family and friends.


Often times, there is a misconception that a wedding planner's job is. So think about the words in the name...planner and coordinator. This does not encompass things like set up, decorating or clean up but not to worry...most planners offer these as additional services for a nominal fee to compliment your planning package or can recommend someone who does!

Experienced planners will also offer wedding stationery or have partnerships with suit companies or rental services to get clients some pretty nice discounts and extras!

Remember that at the end of the day a planner is helping you plan YOUR wedding so don’t hesitate to be honest and open about what your want from that day. Let them know if you feel uncomfortable with anything or don’t like an idea they throw out. It will never hurt their feelings and you can talk through some of the reasons and details behind the decisions.