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All Inclusive +

Day Of Coordination

ALL INCLUSIVE SERVICES

+

SEAMLESS WEDDING DAY EXECUTION

What exactly does "all-inclusive" mean? In layman's terms...all-inclusive means we construct your entire event based on your preferences and provide everything you need for your event!  From the DJ to the décor, even your invitations. You make the final decisions on everything!

Whether your event is local or at a luxury destination, this service means what it says...all-inclusive. You never have to worry with making sure every detail is handled from start to finish or weeding through endless vendor quotes because we take care of all of that for you. We will only present you final options that match your impeccable taste, high standards and expectations! No contracts to sign, no quotes to review, no vendors to deal with! What's more, our team will be there on your wedding day fully dedicated to ensuring everything is flawless and nothing short of extraordinary!

Some of our clients have a vision of their event, and we price it based on the vision.  Others come to us with a budget, and we create their event to that level, always including special little touches that set the day apart from the rest. 

We will provide you with projections to help you understand the ways in which your budget can be allocated, giving you the opportunity to ask questions so that you can truly understand just how much it buys. 

This is a perfect option for weddings of any size especially

for clients that prefer a "one-stop shop"!

Inclusion Options

  • Rehearsal Dinner Venue

  • Rehearsal Dinner Catering

  • Ceremony Venue

  • Reception Venue

  • Decor

  • Entertainment

  • Custom Linens

  • Dinnerware

  • Florals

  • Draping

  • Lighting

  • Furnishings

  • Reception Catering

  • Photography

  • Videography

  • Wedding Stationery

  • Bar Service

  • Bridal Cake

  • Grooms Cake

  • Guest Favors

  • Attendant Gifts

  • Officiant

  • Exclusive Hotel Group Rates

  • Guest Transportation

  • Bridal and Wedding Party Transportation

  • Wedding Day Execution

  • Complete Set Up & Tear Down

  • and more

Huntsville wedding planner, alabama wedding planner, birmingham wedding planner, nashville wedding planner
 

Full Planning +

Day Of Coordination

COMPLETE PLANNING

+

SEAMLESS WEDDING DAY EXECUTION

With this service, you can truly enjoy your wedding journey while we handle all of the larger elements of the planning process. We work with you on every aspect from securing top area vendors, analyzing your existing design plan and monitoring your budget to planning the countless logistical details. 

We will manage and coordinate every aspect to create the flawless day of your dreams.

Ideal for busy clients that have limited availability to dedicate to the time required for the planning process but need a experienced wedding team on their side & the advantages of having access to top industry resources

Service Highlights

Open


Fabio brings a unique mix of solid experience in asset management, AI, M&A, and capital markets to Future Lab X, allowing an holistic approach in the development of tools using stochastic control and artificial intelligence to assess and deploy investment strategies for a fund of stocks. Latest achievement regards the management of a portfolio of Brazilian securities during the worst local economic crisis with the fund picking a return of 133% between Jan-16 and Oct-17, 34% over 2016, and 41% over 2017. 7 years of experience in the asset management industry and 5 years of experience in IBD with with 22 completed transactions (5 M&A deals; 4 IPOs; 5 follow-ons; 8 debt securities). BSc in aerospace engineering - ITA, Master in Corporate Finance - FGV, MBA - LBS, Master in Systems Engineering - USP, currently pursuing a PhD in Systems Engineering - USP.





 
Huntsville wedding planners, birmingham wedding planners, nashville wedding planners, wedding designers

Partial Planning + Day Of Coordination

PLANNING ASSISTANCE

+

SEAMLESS WEDDING DAY EXECUTION

You have time to commit to the planning process and you can handle securing your wedding professionals but need assistance knowing which ones meet your criteria and maneuvering some of the more complicated logistics. Let us help you retain the flexibility of being hands on with the planning process while providing you with the experienced assistance you need for a flawless wedding day.

Ideal for clients that have frequent availability to dedicate to the time required for the planning process but need the assistance of experienced wedding professionals & the advantages of having access to top industry resources

Service Highlights

Meetings


  • On boarding and introduction meeting to outline the planning process and planning resources provided;
  • Scheduled phone/virtual meetings to ensure major vendors have been secured and client is following the provided timeline of the planning process checklist;
  • Coordinate and facilitate pre-wedding meeting with vendors to discuss pertinent final details;
  • Final details meeting and walk-through at venue prior to event;
  • Education and advice on wedding etiquette/traditions;
  • Unlimited professional recommendations and guidance




Planning


  • Customized spreadsheet for planning, tracking and organization
  • Assist with floor plan layout design and table arrangement
  • Recommend quality vendors, services & suppliers that suit your vision
  • Review vendor contracts for "red flags"
  • Coordinate vendor arrival times and communicate all venue procedures for unloading, set up, and tear down
  • Develop overall itinerary for wedding day
  • Conduct group meeting with vendors to discuss pertinent final details
  • Distribute detailed itinerary and layout diagrams to venue and vendors one week prior to the wedding day
  • Review and organization of detail items list
  • Provide detailed itinerary to appropriate family members & wedding party as needed




Execution


  • Full wedding day with one coordinator (for weddings under 75 guests)
  • Ceremony rehearsal preparation & planning
  • Coordination of ceremony rehearsal with couple, family & wedding party
  • Ensure adherence to established itinerary
  • Confirm all vendors deliverables upon arrival
  • Verify received rental items ordered
  • Direct florist with centerpiece placement as needed
  • Direct and assist ushers with seating and program distribution
  • Oversight of all vendors throughout the event
  • Direct ceremony processional and recessional
  • Lead and execute reception events (grand entrance, cake cutting, etc.)
  • Rental return Inventory confirmation
This package does not include wedding day set up or clean up but we do offer these as add on services. See the Package Enhancement section below!




Optional Package Enhancements


  • Post-Event Tear Down - Gathering of basic decor and trash disposal. Pricing is based on the scope of work and event size. Minimum fee & restrictions apply
  • Event Design - For clients that need assistance with designing their perfect wedding day vision! Anything from florals to fine furnishings, check out more details
  • Production - Set up of your wedding day decor & details, check out more details
  • Wedding Stationery - Custom design & printing
these services are offered for an additional fee




Variables


  • Weddings over 100 guests require a second coordinator - additional fee applies
  • Travel fees may apply to locations over 100 miles roundtrip from our home base in Huntsville, Alabama




Printables


Click HERE to download this package info in PDF format





Huntsville wedding planner, alabama wedding planner, birmingham wedding planner, nashville wedding planner
 

Month Of Coordination

PLANNING RESOURCES

+

SEAMLESS WEDDING DAY EXECUTION

Let us work with you the month of your wedding to ensure you have every detail mapped out and your wedding professionals are fully prepared for your wedding! Relax and be in the moment as we work behind the scenes to pull it all together on your momentous day!

Ideal for the client that has their wedding professionals booked but want complete day of execution management

Service Highlights

Meetings


  • On boarding and introduction meeting to outline the planning process and planning resources provided;
  • Scheduled phone/virtual meetings to ensure all vendors have been secured and client is following the provided timeline of the planning process checklist;
  • Coordinate and facilitate pre-wedding meeting with vendors to discuss pertinent final details;
  • Final details meeting and walk-through at venue prior to event;
  • Education and advice on wedding etiquette/traditions;
  • Unlimited professional recommendations and guidance




Planning


  • Customized spreadsheet for planning, tracking and organization
  • Access to our list of the areas top recommended vendors
  • Intercession with major vendor issues, as available
  • Resources for wedding planning self education
  • Assistance with floor plan layout design and table arrangement
  • Coordination of vendor arrival times and communication of venue procedures
  • Creation of wedding day itinerary
  • Conduct vendor meetings to discuss & review final event details
  • Review and organization of detail items list
  • Distribute detailed itinerary and layout diagrams to venue and vendors one week prior to the wedding day
  • Provide detailed itinerary to appropriate family members & wedding party, as need




Execution


  • Full wedding day with one coordinator (for weddings under 75 guests)
  • Ceremony rehearsal preparation & planning
  • Coordination of ceremony rehearsal with couple, family & wedding party
  • Ensure adherence to established itinerary
  • Confirm all vendors deliverables upon arrival
  • Verify received rental items ordered
  • Direct florist with centerpiece placement as needed
  • Direct and assist ushers with seating and program distribution
  • Oversight of all vendors throughout the event
  • Direct ceremony processional and recessional
  • Lead and execute reception events (grand entrance, cake cutting, etc.)
  • Assist family with collection of all personal decor/keep items and remand those to clients designee at the end of the event
  • Rental return Inventory confirmation
This does not include wedding day set up or clean up but we do offer these as add on services. See the Package Enhancement section below!




Optional Package Enhancements


  • Post-Event Tear Down - gathering of basic decor and trash disposal. Pricing is based on the scope of work and event size. Minimum fee & restrictions apply
  • Event Design & Decor - For clients that need assistance with designing their perfect wedding day vision. Anything from florals to fine furnishings, check out more details
  • Production (set up) - Set up of your wedding day decor & details, check out more details
  • Wedding Stationery - Custom stationery design & printing

these services are offered for an additional fee




Variables


  • Weddings over 100 guests require a second coordinator - additional fee applies
  • Travel fees may apply to locations over 100 miles roundtrip from our home base in Huntsville, Alabama




Printable


Click HERE to download this package info in PDF format





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Wedding Planning

COMPLETE PLANNING

+

CUSTOM STRATEGY TO COORDINATE YOUR OWN WEDDING DAY

With this service, you can truly enjoy your wedding journey while we help you handle the larger elements of the planning process. We work with you on every aspect from securing top area vendors, analyzing your existing design plan and monitoring your budget to planning the countless logistical details for you. 

What's more, we will give you a custom designed strategy to execute your wedding day like a BOSS!

Ideal for busy clients that have limited availability to dedicate to the time required for the planning process and already have friends/family ready to help manage the wedding day but need a experienced wedding team to navigate the process & the advantages of having access to top industry resources

Service Highlights

Meetings


  • On boarding and introduction meeting to outline the planning process and planning resources provided;
  • Scheduled planning meetings by phone
  • Facilitate clients pre-wedding meeting with vendors to discuss pertinent final details;
  • Final details meeting by phone
  • Education and advice on wedding etiquette/traditions;
  • Unlimited professional recommendations and guidance;




Planning


  • Customized spreadsheet for planning, tracking and organization
  • Working with clients to ensure all necessary vendors have been secured and client is following the provided timeline for the planning process;
  • Assistance with decisions on theme, color & decor concepts
  • Reception layout design
  • Ceremony layout design
  • Refer and assist in securing quality vendors
  • Review all vendor contracts provided by the client
  • Assistance with placing rental orders
  • Coordination guidance on ceremony
  • Wedding Day Timeline creation with all “to-do” details included
  • Confirmation of final rental order items & quantities
  • Guidance on RSVP management
  • Assist in securing wedding transportation for the couple
  • Vendor payment tracking & reminders
  • Assist with the selection of party favors and attendant gifts
  • Coordination of vendor arrival times and communication of venue procedures
  • Rehearsal dinner planning guidance
  • Rehearsal day itinerary development assistance
  • Provide & confirm receipt of wedding day timeline to all vendors 1 week prior to wedding




Execution


  • This package does not include wedding day coordination




Printables


Click HERE to download this package information in PDF format





nashville wedding planner
 

Wedding Planning Auditing

No one wants to have their wedding day finally arrive only to realize there is a laundry list of things they forgot and their day ends up being anything but smooth sailing! This can lead not only to undue stress but can be incredibly embarrassing for the couple and potentially cost them a lot of money!

Planning guides and checklists are all over Google, Amazon and Pinterest but wedding planning isn't "one size fits all". These guides are extremely generic and have no idea about the specifics of your day or many of the finer details that often get forgotten! 

Let us help you make sure you have all the bases covered and every detail of your day meticulously prepared and planned out!

Ideal for the couple that has all of their vendors and has help with making it all work on their day but needs professional experience to make sure no stone is left unturned!

A FEW HIGHLIGHTS OF THIS SERVICE:

 

Review of planning progress

Access to our complete planning task schedule

Advisement of things left to do

Review of all detail items from forks to bouquets

Best way to coordinate your wedding day helpers & delegate tasks

Advice on pre-wedding day, wedding day & post-wedding day etiquette

Review of vendor contracts to ensure services aren't left out

Advisement on processional and recessional orders

Guidance on ceremony rehearsal coordination

Venue layout creation

Wedding day timeline creation with every last detail

Advisement on things to do and not to do

How to manage your RSVP's

How to deal with guests that don't RSVP for their +1 or RSVP's that don't show

Deciding practical numbers for your final head counts to your vendors

and so much more!

This service includes two 1 hour planning calls to discuss every detail

Download the package info sheet

Huntsville wedding planner, alabama wedding planner, birmingham wedding planner, nashville wedding planner
 

Event Design & Production

Whether you have a vision, a strict design budget or simply need to have your event décor styled and placed on our day...we are here to assist you in a capacity that is customized to your specific needs.

What is Event Design? Event Design (aka Wedding Decorator) is the creation of the overall aesthetics of your wedding day from color palette's to guest experience and décor elements. Our Certified Event Designers will present you full design plan options that match your impeccable taste, high standards and expectations with projections to help you understand the ways in which your budget can be allocated, giving you the opportunity to ask questions so that you can truly understand just how much it buys.

Who is a good fit for this service? Couples who have a basic or completed vision for the overall style but just don't know how to put it all together.

Pricing is based on the scope of work. Minimum fee applies. 

What is Production? Production is the set up of all of your wedding day décor & elements from rolling out tables to setting up your centerpieces. With this service, we will manage all of the set up and logistics to bring our design (or yours) to life on your wedding day.

Who is a good fit for this service? Couples that have their design plan together, have elements of their wedding day that would not be provided by their venue/vendor such as table & linen placement or personal décor items like photos/centerpieces/guest favors etc., and couples that don't want to ask friends or family to '"work" on their wedding day!

Pricing is based on the scope of work. Minimum fee applies. 

service options include:

  • Ceremony Décor

  • Custom Cocktail/Reception Linens

  • Elegant Dinnerware

  • Beautiful Florals

  • Custom Draping

  • Spectacular Lighting

  • Unique & Elegant Furnishings

  • Staging

  • Dance Floor

  • Ice sculptures

  • Specialty items

  • Set up and styling of your design & décor or ours

  • and much more!

  • Did you know? We also offer custom wedding stationery!

Pricing is based on the scope of work. Minimum fee applies

 
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We look forward to getting to know you!

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